HR Assistant

Role: HR Assistant

Location: Canada

Office based in Ottawa, or remote role

Contract: Permanent

Remuneration Range: $16 - $20 per hour


  • Provide administrative support to our HR Manager such as data entry, scheduling meetings, filing etc.
  • Assist with Onboarding and Offboarding processes
  • Maintain responsibility for entry, maintenance, and integrity of data in our ADP and NetSuite systems
  • Assist with various projects as requested by HR Manager
  • Assist in occasional planning of special HR-related meetings and events
  • Ensure that files and records are kept neat and orderly at all times, including general digital filing.
  • Update employee information on ADP / NetSuite systems
  • Follow Canada’s and US’ HR policies as directed by the HR Manager to ensure legal compliance
  • Perform other administrative duties as assigned.
  • Keep all HR matters confidential at all times

About Anthesis

Looking to leverage your capability for greater impact?

Looking for a chance to join an ambitious team wanting to play a meaningful role in the decisive decade?

Anthesis is the Sustainability Activator!

We believe that transformative, cross-sectoral action is required to rise to the challenge of the Decisive Decade, and we exist to make sustainability happen.

Our company brings together the largest dedicated group of sustainability experts in the world, working with more than eight hundred clients, across seventeen countries. Our team combines broad and deep sustainability expertise with the commercial and operational capabilities it takes to deliver real change. Our culture is founded on the empowerment of great people, working in agile teams, in a high-ownership, high-accountability environment.

We are proud of what we have achieved so far with Anthesis, and are poised to play a leading role in developing new models of sustainable performance in businesses and governments. Our success depends on attracting, empowering and growing world-class leaders who can harness and deliver our subject matter expertise, capabilities and resources and drive this transformation.

Summary of the Role

The HR Assistant will be responsible for providing administrative support to our HR team regarding human resources activities, processes, and procedures. We are looking for someone who is in Canada and highly organized and able to handle multiple tasks.


  • Must be knowledgeable of Canada’s HR principles and federal/local regulations
  • Preferred:  Knowledgeable of US’s HR principles and federal/local regulations
  • Previous Human Resources or Office Management experience required
  • Post-secondary education in Business, Marketing or Human Resources is preferred
  • Enrolled in Human Resources, Business, or relevant program is preferred
  • Excellent written and verbal communication skills
  • Customer-service oriented – Friendly, outgoing, and able to work well with others – a team player
  • Detailed oriented, highly organized, critical thinker, and able to prioritize
  • Ability to multi-task and prioritize projects
  • Ability to work independently with little supervision required, and strong work ethic.
  • Ability to maintain confidentiality and exercise extraordinary discretion related to sensitive company and employee information
  • Proficiency in MS Word, Excel and Outlook is essential
  • Quick learner and passionate about learning new things
  • Valid Canada driver’s license is desirable
  • Passionate about being a part of a fast-paced environmental sustainability company

Key Competencies / Values

  • Passion for sustainability
  • Curious, globally minded, and enthusiastic
  • Effective time management and organizational skills. Ability to respond positively to pressure and take a flexible approach to a dynamic, fast moving and changing work environment
  • Proactive and self-driven
  • Well presented with a professional manner to act as a brand ambassador
  • Able to work on virtual teams across different time zones

Ideal candidates will be individuals who want to contribute to, and flourish, in a team working at the leading edge of sustainability.

At Anthesis we value both the wellbeing and the professional development of our people by doing our best to make Anthesis a great place to work. Our identity, values, and the quality of our work are vested in our people and we want you to thrive, develop and succeed here.

As an equal opportunities’ employer, we value diversity in our workforce and make our decisions based on skills and experience – the only thing that differentiates you is your talent and the value you bring. We understand that diverse ideas breed extraordinary results by inspiring our thinking, challenging our solutions and enhancing our culture.


  • Comprehensive and competitive group health, dental, and vision insurance plans for you and your dependents, as well as a FSA (Flexible Spending Account)
  • Pay 100% of the cost of short‐term and long‐term disability insurances
  • Pay 100% of the cost of life insurance and accidental death and dismemberment insurance
  • Retirement savings plan to assist in planning for your retirement. Anthesis provides 3% Safe Harbor contribution and you may elect to contribute more each pay period with a pre‐tax deduction up to a certain cap

Opportunities from Working at Anthesis

  • Experience of working in a fast-paced sustainability consultancy
  • Chance to apply your skills and knowledge to support our work with leading companies, impacting their strategy, programs and purpose
  • Work with an international team with operations in North America, Europe, Asia Pacific and the Middle East
  • Interesting, challenging and rewarding work across sectors and organizations
  • On-the-job training and coaching